President Duties
The president serves as the chief executive officer and primary leader of the Downriver Genealogical Society, guiding its mission to promote family history research and historical preservation.
- Official spokesperson for the Downriver Genealogical Society
- Official signature on all legal documents;
- Provides general supervision of the Society activities;
- Presides at all general business meetings and Board of Directors meetings of the Society;
- Be an ex-officio member of all committees except the Nominating Committee.
Vice President, Programs Duties
- Assume the President's Chair in an emergency
- Bring program ideas to the Board for approval
- Make all necessary arrangements with Program Speaker
- Handle publicity for monthly programs
Vice President, Membership Duties
- Collect and record dues
- Keep all lists up to date
- Email an informative General Meeting Notice to the members
- Attend Board meetings and send appropriate reports to the Board
- Mail or Email the Libraries their copy of the newsletter
- Assemble packets to be given to New Members
- Send out Renewal letters in March of each year
Recording Secretary Duties
- Attend the executive board and general meetings to take minutes
- Custodian of the society’s records
- Board Minutes - Distributing by email copies of the last meeting minutes at least 3 to 5 days before meeting to the board.
- General Minutes – Email the last meeting minutes to the membership person to send with the reminder of the meeting.
Corresponding Secretary Duties
- To pick up the mail from the Lincoln Park Post Office, Box 476 on a frequent basis and to distribute the mail to the responsible board member, such as the President, Treasurer, or to a Library Volunteer, etc.
- Report on correspondence received from the PO Box at the Board meetings and General Meetings
- Reply to written correspondence received in the Post Office Box as approved by the Board.
- To reply to emails sent to downrivergenealogy.com/info and see that they are received by or forwarded to the appropriate person, depending on the request, such as a Library inquiry, Publication order, or administrative items, such as PayPal, Kroger, etc.
- Email correspondence should be printed out when complete and filed in the file cabinet in the Library.
- Miscellaneous tasks as requested by the Board, such as making copies of handouts for General meetings.
Treasurer Duties
- Handle all monies for DRGS both incoming and outgoing.
- Record transactions in Accounting Program.
- Prepare treasurer's reports and contacts with bank.
- Prepare reports for State of Michigan and IRS.
Director-at-Large Duties
Oversees and reports on the activities of the following committees:
- Library
- Cemetery Research
- Ancestor Charts
- Publications
- Refreshments
- Pot Luck
- Obituary Files